iLRN 2018 Western Montana: June 24 – 29, 2018
Call for Pre-Conference Workshop Proposals
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Immersive Learning Research Network (iLRN) is the premier venue for presenting innovative systems and research results related to scientific, technical, and applied potential of immersive learning. The iLRN 2018 Conference Committee invites proposals for half-day and full-day workshops to be held at the iLRN Conference on June 25th, 2018 in Missoula, Montana, U.S.A. The function of the workshops is to provide a setting for focused and intensive scientific exchange among researchers interested in a specific topic. As such, workshops are the primary venues for the exploration of emerging ideas as well as for the discussion of novel aspects, and applications of established research topics. However, preference will be given to workshops whose format includes sessions that facilitate highly interactive discussions. Examples include Q&As, scenario building, trend analyses, debates, panels, or even a competition or a challenge around an interesting dataset. Although all proposal topics are welcome, preference will be given to workshop proposals that focus on the conference special call for cultural heritage and environmental sciences.

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Review Criteria
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The decision on acceptance or rejection of a workshop proposal will be made on the basis of the overall quality of the proposal and its appeal to a reasonable fraction of the immersive learning community. Other factors, such as degree of overlap with other workshop proposals, or issues regarding logistics, will also be taken into account when making the final decision.

In particular, workshops should address research topics which satisfy each of the following criteria:
◾The topic falls in the general scope of iLRN 2018
◾There is a clear focus on a specific technology, problem or application
◾There is potential to attract a sufficiently broad community interested in the topic
◾Potential for future impact

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Submission Guidelines
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All submissions should be in English via EasyChair as a single PDF file containing the following sections:
◾Title and Acronym
◾Workshop Type: established/emerging
◾Abstract: 200 word summary of the workshop purpose
◾Topics: What topics of interest will be covered by the workshop? (Bulleted list; ½ page)
◾Motivation (emerging only): Why is the topic timely and of interest to iLRN participants? (One to three paragraphs)
◾Workshop Format: The intended mix of events, such as paper presentations, invited talks, panels, demos and general discussion (Either a schedule or a one paragraph summary)
◾Audience: Who and how many people are likely to attend? (One paragraph)
◾Community: Demonstrate that there is a community interested in the topic by providing references for up to six publications relating to the topic (preferably not co-authored by the organizers and preferably published in the past few years). Otherwise, if six such papers cannot be provided, discuss why the workshop will attract submissions. (½ page)
◾Chair(s): Name, affiliation, email address, homepage and short (one paragraph) biography of each chair, explaining the chair’s expertise for the workshop
◾Program Committee: Names and affiliations of potential PC members
◾Proposed Length: Half-day or full-day?

We strongly advise having more than one chair, preferably from different institutions, bringing different perspectives to the topic, ideally with a mix of both junior and senior researchers. We also advise to have a maximum of five workshop organizers. We welcome workshops with an innovative structure and a diverse program which attracts various types of contributions and ensures rich interactions. Proposed workshops should have a core theme that is much more selective than the broader scope of the main conference. iLRN may reject or propose to merge workshops that overlap significantly with each other (giving preference to established workshops).

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Tasks and Common Deadlines for Accepted Workshops
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The Workshop chairs are expected to apply highest standards to promote, manage and run the workshop respecting the deadlines and procedure. This includes:
◾Preparing and distributing the call for contributing to the Workshop.
◾Setting up a quality submission and review procedure following the deadlines in proposal.
◾Communicating with the authors, Special Track Chairs and Academic Program Chair
◾Keep the conference organizers updated on the status
◾Providing a one page abstract to be published with any workshop papers. The abstract must follow the style guideline and include title, name and affiliation of Workshop chairs, background and motivation of Workshop, format, and summary of review process.

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Important Dates
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◾Workshop proposals due: December 8th, 2017 (Extended)
◾Notification of accepted proposals: December 13th, 2017
◾Workshop web-site and CfP published: December 15, 2017
◾Workshop papers due: February 1, 2018
◾Notification of accepted workshop papers: March 15, 2018
◾Publication of workshop proceedings: June 1, 2018
◾Workshops held: June 25, 2018

All deadlines are all deadlines are 11:59 PM Hawaii time. Please note that these are strict deadlines necessary to comply with the overall conference organization. Later dates can cause severe problems by making it impossible for potential workshop participants to get their Visa on time.

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How to submit a proposal?
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Please use the iLRN submission system https://www.easychair.org/conferences/?conf=ilrn2018 and select ‘Workshops‘ when adding your proposal.

All submitted proposals will be reviewed by the Special Track and Workshop Co-chairs and selected board members following the quality aspects published in the detailed call text. For the quality aspects please refer to the Authors’ Kit.

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Workshop Chairs
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◾Daphne Economou, University of Westminster
◾Foaad Khosmood, California Polytechnic State University


if you have any questions please send us an email to info@immersivelrn.org