SUBMISSION GUIDELINES

The theme of the 23rd Intelligent Transport Systems World Congress is “ITS – Enhancing Liveable Cities and Communities”.
The International Program Committee invites ITS experts to submit a Special Interest Session (SIS) proposal or a paper to be considered for presentation and publication at the ITS World Congress 2016.

Guidelines
▪ Authors may submit technical or scienti c papers for conventional presentations or interactive sessions. The interactive sessions are based more around interactive discussions and so are highly effective for establishing valuable contacts and exchanging information.
▪ Papers from authors working for, or in close collaboration with, commercial companies are welcome; their presentation format
will depend on their content. If a paper describes unspeci ed, open research or a pre-market activity it will be assigned to a conventional ‘Technical’ Session. By “pre-market” we mean work aimed at generating new knowledge which is not at present linked to the development of a speci c product, although it is likely to be commercially exploitable in due course.
▪ Papers that are “near-market” rather than pre-market and submitted by authors as Commercial Papers (or papers judged by reviewers to be near-market), will be presented in the Commercial Theatre within the exhibition area.
▪ It is not necessary to submit the same paper under different types (Technical/Scientific/Commercial).
▪ All proposals must be original and report on recent signi cant and substantive achievements.
▪ Topics may address any mode of transport.
▪ The of cial Congress language is English. Papers not submitted in English will automatically be rejected.
▪ We will not normally allow authors to submit more than 2 papers. Also, we will not normally allocate more than 2 speaking opportunities for presenting papers.

TECHNICAL PAPERS may address the institutional, business, societal and economic aspects of ITS, as well as technical subjects.
▪ Please submit a draft technical paper of up to 3 pages in PDF format.
▪ The technical papers will be reviewed by at least one reviewer from the corresponding region and the papers much be original, relevant and signi cant.
▪ Authors of accepted papers must submit the final paper, no longer 12 pages online through the submission website by August 2016.

SCIENTIFIC PAPERS should concentrate on research and scholarships as they will be independently refereed in accordance with academic journal standards.
▪ Please submit a full paper of up to 12 pages in PDF format.
▪ The scienti c papers will be reviewed by highly quali ed reviewers from each of the three World Congress regions and must meet high scholarly standards to be accepted.
▪ Selected papers will be invited to publish in partner journals, International Journal of Intelligent Transport Systems Research and IET Intelligent Transport Systems.
▪ Papers which are submitted as Scienti c Papers, but which are not judged to be of this top rating standard or relevance, may still be accepted as Technical Papers.

COMMERCIAL PAPERS are those describing near-market work. They should be speci c rather than general and describe an activity aimed at generating or improving a speci c product, device or idea for the commercial market.
▪
Please submit a draft commercial paper of up to 3 pages in PDF format.
Please note: Upon completion of your contribution, the system will generate an acknowledgment email with your paper number and con rming your contact details and chosen topic. This does not mean that the paper has been accepted.

GENERAL INFORMATION VENUE

Melbourne Convention and Exhibition Centre (MCEC) bring people together to deliver world-class events and create memorable visitor experiences. MCEC provides you with the right spaces to connect, leading technology, award-winning food made in-house and exceptional customer service. Located on the banks of the Yarra River, MCEC offers sweeping city views, is only two traf c lights from the airport and a short stroll to Melbourne’s city centre. Add all of this to Melbourne’s unique character – a vibrant city with a relaxed atmosphere – and you’ll nd yourself in the perfect place
to learn, share and connect in one of the world’s most liveable cities.
MCEC was recognised as Australasia’s Leading Meetings and Conference Centre in 2012, 2013 and 2014 by the prestigious World Travel Awards.
Visit www.mcec.com.au for more information.
Melbourne Convention and Exhibition Centre (MCEC)
1 Convention Centre Place South Wharf VIC 3006 Australia

REGISTRATION
Online registration for the 23rd Intelligent Transport Systems World Congress will be open from April 2016.
Subscribe to receive the regular newsletters to stay up to date and be in the running to win an exciting balloon ride over Melbourne!

WEBSITE
Go to the website for the most up-to-date information:
www.itsworldcongress2016.com CONGRESS LANGUAGE
The of cial language of the Congress is English and all mainstream sessions will be delivered in English.

Submit a Special Interest Session proposal (SIS)
A limited number of Special Interest Sessions will be included in the program, in addition to conventional presentations, interactive sessions, executive and plenary sessions. Organised at the request of organisations or experts developing and deploying ITS, these interactive, tailor-made sessions will delve into topics and offer fresh perspectives and insight.
The pressure for Special Interest Session slots has been steadily increasing and we are now over-bid by at least 3-to-1. To ensure as wide a range of Sessions as possible, and to give an equal opportunity to all potential session bidders, the International Program Committee has reluctantly decided that the criteria for selection must be tightened and the following constraints will apply:
▪ Bids will not be considered unless the name, email address and telephone details of the moderator and at least 3 con rmed speakers.
▪ If a majority of speakers named in the Provisional Program are not registered by the speaker deadline, then the Session will be closed and the slot given to a candidate from the reserve list.
▪ SIS proposals that address a single project will be given low priority compared to those that tackle a broad area.

Review of Submissions

REVIEW AND SELECTION OF DRAFT PAPERS
All draft papers submitted on time and in the correct format are sent to external expert reviewers who are asked to score papers according to the quality of the research or project being presented as well as to the topicality, comprehensiveness and clarity of the content. Authors will be noti ed of the outcome of their submission by email by April 2016. Drafts may be:
▪ Accepted immediately and invited to submit the full version by April 2016.
▪ Rejected with an explanation of the reasons - for rejected papers there is no presentation possibility during the Congress.
▪ Conditionally Accepted and asked to resubmit their paper by June 2016, after which a nal decision of ‘Accepted’ or ‘Rejected’ will
be made and the result sent to the author.

REVIEW AND SELECTION OF SPECIAL INTEREST SESSIONS
PROPOSALS
The International Program Committee assesses the proposals for Special Interest Sessions that have been submitted on time and in the speci ed format and selects those that it wishes to accept initially together with a short reserve list. Session organisers will be noti ed
of the outcome of their submission by April 2016. For unsuccessful proposals there will be no further opportunities to stage a Session at the Congress. Session organisers might be requested by the Program Committee to improve or ne-tune the description and/or the list of proposed speakers.
▪ The International Program Committee reserves the right to combine provisionally approved sessions and review the speakers for the resulting session.
▪ All session proposals must be submitted online using the of cial Paper Submission Portal accessed via the congress website www.itsworldcongress2016.com Submissions sent by mail, fax, or email will not be accepted, and will be ignored.
▪ The sessions that appear to be commercial sales pitches for a given product or company will automatically be rejected from the formal SIS program, and will instead be referred to the ITS16 Sponsorship Development Manager to discuss presentation opportunities within a wider sponsorship / branding partner package. Enquiries to: sponex.sales@itsworldcongress2016.com
▪ Upon submission, you will be requested to provide the following information:
▪ Organiser’s full contact details
▪ Topic, subtopic, and focus area
▪ Session title
▪ Session description
▪ Name and contact details of moderator and 3 confirmed speakers (including job title, organisation, country and valid
email address)
▪ Further information about the session

PRESENTER TASKS AND WORKLOAD
Presenting at the ITS 2016 World Congress involves a signi cant amount of preparation, including the submission of a paper (for authors presenting a paper), a PowerPoint presentation and coordination with the moderator of the session. This preparatory work is essential to maintaining the high quality standards of ITS Congresses. With hundreds of presenters involved in the program, it is very important that deadlines are met to ensure the preparation for the event is as smooth as possible.

REGISTRATION OF ALL SPEAKERS
A registration fee is associated with all ITS Congresses. All accepted and invited paper speakers and special session moderators and speakers are required to register on time and pay accordingly
for the ITS 2016 World Congress. The main author or designated speakers are required to register when submitting their nal paper. All speakers must register by August 2016. Failure to do this could result in losing your presentation slot.

KEY DATES
▪ Submission Deadline for all proposals: Deadline 13 January 2016
▪ Review and selection procedure: January – March 2016
▪ Authors noti ed of outcome: April 2016
▪ Deadline for resubmission of Conditionally Accepted papers: June 2016
▪ Final paper submission: August 2016
▪ Speaker registration deadline: August 2016

Please note: Upon completion of your contribution, the system will generate an acknowledgment email with your Session number and con rming your contact details and chosen topic. This does not mean that the Session has been accepted.

Submission Deadline: Wednesday 13 January at 23:59 (midnight) Australian Eastern Daylight Saving Time

SUBMISSION MANAGEMENT
Judy Kingston, Program Manager
ITS World Congress 2016 Melbourne
program@itsworldcongress2016.com
+61 3 9320 8631